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Office Administrator

Guadalajara · Full-time · Entry-level

About The Position

Accedo is the trusted video experience transformation pioneer, improving the lives of video consumers by the hundreds of millions. We offer a portfolio of experience-centric video solutions that enable our customers to monetize video and transform video services to meet rapidly changing consumer expectations and to better compete. Accedo customers include over 350 of the world’s leading video service providers, such as Disney, Fox, HBO, NBC Universal, and Telefonica, among many others.

Accedo offers a truly global working environment, with offices all over the world, including Stockholm, Madrid, Toronto, Sydney, and Hong Kong, amongst others.

At the end of the day, our employees are what make us who we are, which means we work hard to create a good working environment with plenty of opportunities to grow and develop within Accedo, wherever they want to be in the world. We are on a journey and are always open to ideas and individuals that want to contribute to making that journey a success

Objective of the role

Accedo is looking for an organized and goal-oriented Office Administrator in our Guadalajara office to keep our business operations running smoothly. Beyond greeting office visitors and answering phone calls and emails, you’ll also be the primary point of contact for vendor requests and will manage the accounts payable. There will also be Ad hoc reports that will need to be generated at the request of divisional Finance.

Here at Accedo, you’ll be part of a global team, we value flexibility, autonomy, and transparency. If this sounds like the work environment and role for you, apply today!


Responsibilities

  • Answers incoming telephone calls in a clear and professional manner
  • Assist colleagues in queries, office procedures, health, and safety, etc.
  • Coordinate activities throughout the company such as ordering lunch for meetings, organizing company/holiday events 
  • Manage emails, letters, packages, phone calls, and other forms of correspondence
  • Support bookkeeping and budgeting procedures for the company
  • Create and update databases and records for financial information, personnel, and other data
  • Track and replace office supplies as necessary to avoid interruptions in standard front office procedures
  • Submit reports and prepare proposals and presentations as needed
  • Assist in special projects with HR and Operations as needed
  • Always keep the office in a clean and presentable state
  • Maintain an organized filing system of documents (hard and soft copies)
  • Review and process expense reports on a regular basis
  • Accurately review, and process vendor invoices
  • Perform monthly reconciliations
  • Maintain a large number of vendor accounts while staying in compliance with company policies and procedures
  • Review and reconcile invoice discrepancies
  • Address and respond to vendor inquiries
  • Uphold a strict level of confidentiality

Requirements

  • Excellent time management and organizational skills
  • Proven experience as an office assistant, office administrator, or in another relevant position
  • Outstanding abilities to communicate in person, in writing, and over the phone
  • Familiarity with common procedures and basic account principles used in the office
  • Knowledge of Google workspace and other office management tools and applications
  • A high degree of attention to detail
  • Ability to work independently and prioritize tasks


Minimum Qualifications

  • High school diploma, associate's degree, or Bachelor's in BA 
  • 1-2 years in customer service or administration
  • 1-2 years of experience as AP clerk or equivalent
  • Proficient with Google workspace knowledge and skills
  • Excellent English skills, written and oral


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